How to Write a Perfect Thank You Letter After an Interview

Thank you.

by Anish Majumdar, Certified Resume Writer and Founder, Did you know that in a recent Accountemps survey, 91% of HR managers said that it’s helpful for job candidates to send a thank-you note after an interview? Showing genuine interest in a position goes a long way, and when coupled with courtesy, incentivizes employers to advance you as a candidate of choice.


They’re most effective when sent within 48 hours of the interview. Email is fine.

They should be short. Think 4-5 lines total.

They can’t be generic. I don’t just mean addressing it to the actual person who interviewed you, but writing the letter in a way that shows you want THIS job, at THIS company.

So now that we understand the ground rules, what exactly do we write? This is the point where most jobseekers throw up their hands and say, “Forget it!” But I’m going to make it easy for you. Ready?

#1) Thank them for their time (ex. “thanks for affording me the opportunity to meet and discuss the General Manager position at….”)

#2) Mention something from the interview which you found interesting or beneficial. (ex. “I really appreciated getting a tour of the office and having a chance to meet with the Marketing team, it gave me a clear sense of the staff-oriented culture, etc.”)

#3) Reiterate your interest in the job and company. (speak from the heart! What really resonated with you?)

#4) Remind them of why you’re a perfect fit for the job. (ex. “Finding creative ways to identify revenue generation opportunities and increase customer engagement through Big Data initiatives has been a touchstone of my career-to-date, and I’m excited to bring this perspective towards the growth of XYZ Inc.’s North American operations.”)

Wishing you continued career (and life) success!